Release Date: April 22, 2024 Application Deadline: May 6, 2024
Requisition: 10601
Current benefited staff of SMCPS who submit a timely application and meet the minimum qualifications for the position shall be granted an interview and shall be considered to fill the vacancy prior to external applicants being considered. Questions regarding your application and/or candidacy should be directed to the Department of Human Resources.
Position: Secretary to the Principal
(twelve-month assignment)
Location: Dr. James A. Forrest Career and Technology Center
Salary: The salary for this position will be based on EASMC-ESP salary schedule for twelve-month employees and seven-hour employees. Range 15 ($41,729 - $63,123) Based on this year's salary schedule.
Effective: July 2024
APPLICATION PROCEDURES:
Qualified applicants, including current employees of St. Mary's County Public Schools, must complete a TalentEd online application. In addition to the online application, any support documentation (copy of certification where applicable) must be scanned and uploaded to the TalentEd application. The online application and any support documentation must clearly demonstrate that the applicant meets the minimum qualifications, including information about the applicant’s background, experience, and professional qualifications. Failure to submit all required documentation will result in your application being considered incomplete. Incomplete applications will not be forwarded to the selection committee for review. All online applications must be completed no later than May 6, 2024. Following a screening of credentials, interviews will be scheduled. Please contact the Department of Human Resources with questions (301-475-5511, ext. 32187).
NATURE OF WORK:
This position serves as the secretary to the principal of a school by performing secretarial, financial, clerical, and public relations work in a school office under the general supervision of the principal. This administrative level of secretarial work involves assisting the principal by relieving him/her of clerical and administrative details; may coordinate the work of the clerical staff; personally performs a variety of difficult and complex clerical tasks; and does related work as required, consistent with the job description. Employees in this job class ensure that school office and related administrative activities are conducted in accordance with established policies and procedures, personally perform the more difficult and complex work, and may lead and train other workers as applicable.
ESSENTIAL FUNCTIONS:
- Serves as the secretary to the school principal;
- Establishes and maintains significant, sensitive, confidential, and personal logs, files, documents, and records;
- Prepares correspondence, observations, and evaluations;
- Prepares and maintains financial records including payroll, leave, and school activity funds;
- Assists with scheduling school facilities and maintaining policies and regulations related to the use of school facilities;
- Maintains ledgers and journals, makes bank reconciliations, and prepares reports, statements, and summaries;
- Assists the principal by relieving him/her of clerical and administrative details;
- Projects a positive image of the school to the school community and the public;
- Utilizes technology to perform tasks;
- Maintains integrity and confidentiality; and
- Reports to work daily and on time.
DUTIES AND RESPONSIBILITIES:
- Receives and deposits monies into appropriate accounts; verifies billings and issues checks for payment;
- Generates purchase orders and confirms delivery, including direct contact with vendors;
- Composes routine and non-technical correspondence and prepares special reports and summaries as required;
- Screens incoming telephone calls; answers general inquiries and directs those, where practical, to other school personnel;
- Reviews incoming mail, obtains and attaches pertinent information, prioritizes and routes to school personnel as appropriate;
- Maintains time records and computes hours worked within pay periods for teachers, staff, and substitutes and distributes paychecks; and
- Performs other related duties as required.
QUALIFICATIONS:
- Graduation from high school (or GED);
- Further secretarial training is desirable;
- Three years of general office, clerical, or secretarial experience;
- Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment);
- Pursuant to the Federal Fair Credit Reporting Act and the Maryland Department of Labor and Licensing, a credit report or credit history for the purpose of consideration of employment with St. Mary’s County Public Schools will be required in this fiduciary position;
- Thorough working knowledge of office technology, including office equipment and software;
- Considerable knowledge of school system reports, procedures, and processes;
- Ability to maintain integrity and confidentiality;
- Considerable knowledge of effective office practices and procedures;
- Working knowledge of bookkeeping procedures;
- Ability to make decisions in accordance with regulations and established policies;
- Ability to communicate courteously and tactfully with students, teachers, parents, and the general public;
- Ability to work independently without supervision and ability to supervise others when required; and
- Ability to project a positive image to the public.
TERM OF EMPLOYMENT:
Full-time twelve-month position.
SALARY GRADE RANGE:
The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees –Range 15.
BARGAINING UNIT ELIGIBILITY: EASMC-ESP
The Board of Education reserves the right to reject any or all applicants, re-advertise and/or withdraw the positions.
The St. Mary’s County Public School System does not discriminate on the basis of race, color, gender, age, national origin, marital status or sexual orientation, religion, or disability in matters affecting employment or providing access to programs.