Release Date: February 3, 2026  Application Deadline: Open Until Filled

Requisition 11929

 

Current benefited staff of SMCPS who submit a timely application and meet the minimum qualifications for the position shall be granted an interview and shall be considered to fill the vacancy prior to external applicants being considered.  Questions regarding your application and/or candidacy should be directed to the Department of Human Resources.

 

Position: Supervisor of Accounting and Auditing

 

Location: Department of Fiscal Services

 

Salary: The salary for this position will be based on the Supervisor and Administrators salary schedule for eleven and twelve-month employees - Range D. ($111,929 - $146,041)

 

Effective: Immediately

 

APPLICATION PROCEDURES:

Qualified applicants, including current employees of St. Mary's County Public Schools, must complete a TalentEd online application. In addition to the online application, any support documentation (copy of certification where applicable) must be scanned and uploaded to the TalentEd application. The online application and any support documentation must clearly demonstrate that the applicant meets the minimum qualifications, including information about the applicant’s background, experience, and professional qualifications. Failure to submit all required documentation will result in your application being considered incomplete. Incomplete applications will not be forwarded to the selection committee for review. All online qualified applications will be accepted until the position has been filled Following a screening of credentials, interviews will be scheduled. Please contact the Department of Human Resources with questions. (301-475-5511, ext. 32187)

 

NATURE OF WORK:

The Supervisor of Accounting and Auditing is responsible for recording, classifying, and summarizing school district business and financial transactions and analyzing, verifying, and reporting the results.  The Supervisor assists the Deputy Superintendent of Fiscal Services and Supporting Services in the development and implementation of policy and procedures governing all financial accounts required by local Board, State, and Federal agencies.  This is a skilled professional position, dealing with confidential and complex financial tasks to include accounting, auditing, and budgeting. 

 

ESSENTIAL FUNCTIONS:

• Ability to professionally relate to and collaborate with co-workers, students, and community members
• Ability to understand and maintain confidentiality
• Ability to use technology effectively to complete tasks
• Ability to report to work daily and on time
• Ability to organize, supervise, coordinate and establish priorities of tasks to be completed
• Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions
• Ability to communicate courteously and tactfully with staff, students, parents, and the community in a timely manner
• Ability to work under pressure
• Ability to oversee and provide direction to the designed department (personnel support for certificated and non-certificated employees)
• Ability to plan and implement short and long-range objectives which relate to the departmental and system-wide objectives
• Ability to lead, support the staff, and communicate professionally and effectively with internal and external stockholders
• Ability to exhibit a personality that demonstrates enthusiasm, and interpersonal skills to relate well with students, staff, administration, parents, colleagues, and the community
• Ability to demonstrate excellent leadership and organizational skills and the ability to motivate people and facilitate productive academic/organizational change
• Possess thorough knowledge of applicable Maryland laws, State Board of Education rules and regulations, Board of Education policies and regulations, regulations and procedures, and contractual obligations
• Possess excellent time management skills and the ability to take initiative and make decisions within assigned responsibility in a challenging, fast-paced professional environment and be flexible in work responsibilities and hours
• Possess knowledge of the programs, policies, and procedures of the St. Mary’s County Public School

DUTIES AND RESPONSIBILITIES:

• Responsible for the direct supervision, daily face to face coordination and operations of the work performed within the Accounting Office, to include auditing, accounts receivable, accounts payable, grants accounting, inventory, and fixed assets
• Maintains financial system account code structure, and controls proper classification and recording of receipts and disbursements for all school district funds
• Monitors receipts and disbursements for month-end general ledger reporting, and reviews month-end trial balances and oversees development of monthly cash balance statement and school district financial reports
• Performs electronic fund transfers and ACH wires, utilizing the security of the on-site technology infrastructure
• Executes monthly cost center manager financial reports and ad hoc system reports real time at management’s request
• Develops, installs, and maintains budgeting systems, which provide control of expenditures
• Assists in the monitoring of district funds budget activity; advises management concerning negative budget balances and receipts on self-funding programs; provides technical assistance in budgeting and accounting to cost center and special fund program managers
• Completes year-end closing of the school district’s financial system, and oversees and assists in preparation of year-end State and Federal financial reports, including Annual Financial Report, Annual Schedule of Federal Financial Assistance, and Federal Program budgets and accounting reports, requiring regular in-person meetings and compilation of supporting documentation
• Directs the school district’s cash management process, monitors, and evaluates the investment portfolio, and prepares cash flow schedule for the school district’s investment portfolio
• Acts as the primary school district liaison for federal, state, and independent auditors
• Directs and provides oversight to the compilation of all necessary audit working papers for the annual independent audit
• Prepares and analyzes supporting schedules for the annual independent audit as well as other State and Federal audits conducted of SMCPS
• Develops forms and prepares manuals required to guide activities of accounting and budgeting for administrative and technical personnel who maintain financial systems and record financial data
• Coordinates proper accounting procedures for individual school budgets, payroll, activity funds, accounts payable, federal programs, and other related areas.  Maintains maximum financial controls to ensure that all transactions processed by the Department of Fiscal Services are compliant with local Board policies, State and Federal laws
• Prepares presentations and attends Committee and School Board meetings, as directed
• Assists in ensuring accurate and timely financial reporting
• Analyzes financial data for accuracy
• Calculates accounts receivables, accounts payables, prepaid expenses, and other balance sheet entries
• Conducts on-site reviews of fiscal operations in schools and offices for compliance with policies, regulations, and laws
• Communicates findings/results of reviews, including written reports
• Provides monthly accounting of income and expenditures for capital construction programs and grant programs
• Provides in-person training to internal staff in accrual basis accounting, internal fiscal controls, and financial report preparation and interpretation
• Reviews, analyzes, and interprets financial data for State and Federal grants; make financial recommendations for future initiatives; assists in the implementation of new ideas and financial strategies
• Directs, oversees, and assists with the accurate preparation and timely submission of grant applications, subsequent amendments, and required supplementary reporting
• Allocates and prorates indirect charges and fringe benefits to Federal, State, and Local programs
• Prepares short and long-term financial projections and provides monthly accounting of income and expenditures for restricted programs
• Performs high volume and multifaceted monthly bank reconciliations for payroll and general disbursements accounts
• Complies with financial requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management of needed actions
• Posts and analyzes cash receipts
• Obtains bank signature cards and regularly updates
• Meets with principals and directors, schools, and offices, to provide a variety of both regular and impromptu training
• Conducts immediate on-site financial investigations and audits
• Participates in audits, providing requested information, reviews, and makes recommendations and procedural changes to ensure Federal and State grant compliance
• Provides an annual formal notification to MSDE of the independent auditor selection
• Provides training to site administrators and secretarial staff in accounting, applications, and financial report preparation and interpretation
• Implements fixed asset inventory and reporting procedures, including physical inventories, and updating records
• Depreciates fixed assets and prepares disposal reports for surplus equipment
• Conducts annual physical inventory inspection and assists with all required year-end reporting
• Prepares invoices for General Fund and Charter School
• Records and reconciles the annual out-of-county and informal kinship care liabilities
• Acts as the fiscal point of contact for the Charter School, initiating the quarterly banking distribution and reconciles the Charter School expenditures within the General Fund
• Prepares the 990EZ, the annual foundation update, and the personal property return for the STEM Foundation
• Oversees the compilation and distribution of the 1099’s, as well as the file submittal to the Internal Revenue Service
• Compiles fiscal data for the annual Impact Aid application
• Posts, records, tracks Escheat funds and responds to FOIA requests with legal counsel
• Compiles, calculates, and analyzes the school level per pupil expenditure reporting required by the Maryland State Department of Education for the Federal Every Child Succeeds Act (ESSA)
• Monitors purchase order status for General, Debt Services, and Trust Agency Funds
• Prepares monthly and annual financial reports for General, Debt Service and Trust Agency Funds
• Collaborates on the completion of the bi-annual Civil Rights Data Collection
• Represents the school district at professional meetings and conferences related to General and Trust Agency Funds
• Communicates with staff, Maryland State Department of Education, and county personnel on matters pertaining to General Fund programs
• Performs other duties, to include compilation and response to a variety of Federal and State fiscal surveys, as directed. 

QUALIFICATIONS:

Required:

• Bachelor’s degree with a major or concentration in accounting, business, finance, or economics
• Ten (10) years of progressively responsible accounting experience
• Two (2) years of experience in governmental accounting
• Two (2) years of audit experience

Preferred:

• Master of Accounting or Business Administration (MBA) Degree
• Accounting experience in a school district 

TERM OF EMPLOYMENT:

Full-time twelve-month position.

 

SALARY GRADE RANGE: The salary for this position will be based on the Supervisors and Administrators salary schedule for eleven and twelve-month employees– Range D.

 

BARGAINING UNIT ELIGIBILITY: SMASA - Confidential

 

Updated: 03.2025, 2.2026

 

The Board of Education reserves the right to reject any or all applicants, re-advertise, and/or withdraw the positions.

 

 

The St. Mary’s County Public School System does not discriminate on the basis of race, color, gender, age, national origin, marital status or sexual orientation, religion, or disability in matters affecting employment or providing access to programs.